Mecklenburg County Foster Adoptive Parent Association

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MCFAPA is a 501(c)3 non-profit organization. P. O. Box 18472, Charlotte NC 28218  Phone: 980-785-3954

Mecklenburg County Foster Parent Association


 Article I: Name

The name of the organization shall be Mecklenburg County Foster Parent Association and shall be henceforth in these By-Laws referred to as the Association.

Article II: Purpose

The purposes of this Association are as follows:

a)      To operate as a Non-Profit organization formed for the purpose of establishing an area wide organization bringing together all Foster Parents (with the support of interested community citizens and the guidance of an agency representative serving as a liaison between the Association and the agency.) To share with and learn from one another and promote the general welfare of the foster child.

b)      To develop a better understanding of the problem of foster home care, both by the persons involved in caring for children and by the general public.

c)      To encourage, the training and education of personnel for work in the field of foster care and to encourage the recruitment of foster homes.

d)     To inform ourselves of the current information pertaining to the welfare of children.

e)      The organization shall not engage in any activities or exercise any powers that are not in the furtherance of the primary purposes of this association.

f)       To acquire by purchase, grant, gift, will, lease, solicitation, or otherwise; and to own, hold, control, administer, sell, exchange, lease, encumber, or otherwise dispose of, real, personal or mixed property of every kind and description for any of the uses and purposes of this Association.

g)      To act as trustee of any funds or property that it may receive under specific or limited grants or agreements or under any will, or to have and exercise the right to hold and manage such funds or property under the terms and conditions imposed by any such trust grant, agreement or will insofar as such terms and/or conditions are within the scope and purpose of this association, as herein described.

h)      No part of the net earnings of the association, if any, shall inure to the benefit of or be distributable to its members, trustees, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the By-Laws herein. No substantial part of the activities of the activities of the association shall be the carrying of propaganda, and the association shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these activities not permitted to be carried on.

1.      By an organization exempt from Federal Income Tax under Section 501 C3 of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law.)

2.      by a corporation, contributions to which are deductible under section 170 c2, 2055 a2 of the Internal Revenue Code of 1954 (or any corresponding provisions of any future United States Internal Revenue Law.)

 Article III: Membership and Dues

1)      Membership Qualifications

a)      Regular Members: The field of regular memberships shall consist of those members who adopt and adhere to the purposes set forth in Article II of the By-Laws, provided their membership dues for one year has been presented to the Membership Chairman and meets the aforementioned qualifications. All foster parents in Mecklenburg County are eligible to be regular members in the Association, having full voting privileges, right to hold office, and right with approval of the Executive Board to represent the association in compliance with the purposes set forth in Article II of the By-Laws.

b)       Sponsoring Members: The filed of sponsoring membership shall consist of those interested community citizens who wish to offer financial support and/ or adopt and adhere to the purposes set forth in Article II of the By-Laws. This will be a limited membership with no voting privileges, no right to hold office on the Executive Board Level. The sponsoring member may function on a committee but not in the capacity of chairman. These members are not expected to control the association or carry on the work load but do have the right with approval of the Executive Board, to represent the association in compliance with the purposes set forth in Article II of the By-Laws.

c)      Ex-Officio Member: There shall be a representative on the Executive Board of this association from the agency. This representative shall have full voting privileges and shall henceforth in these By-Laws be known as Ex-Officio Member. He/she shall at all times act as liaison between the association and the agency. Upon the instruction of the Executive Board the representative may present specific proposals to their agency and as directed, submit part in all discussions and also in an advisory capacity to the Executive Board.

d)     Provision will be made to allow any member to change their status of membership as the need allows to that interested community citizens that become foster parents can be regular members and foster parents who become interested community citizens can be sponsoring members. The Ex-Officio member can be offered a sponsoring membership if employment with the agency is terminated and membership is desired.

2)      Expulsion of Members

Any member who is found to have acted in manner detrimental to the association can be expelled from the association by two-thirds vote of the Executive Board. The Executive Board shall not take action until such member has been given thirty (30) days written notice of the charges and an opportunity to be heard before the Executive Board. The Executive Board is to seek legal counsel before taking any such action. A letter of recommendation from legal counsel should be on file.

3)      Dues

The amount of annual dues shall be twelve dollars ($12.00) per couple, for regular members, six dollars ($6.00) per couple for Sponsoring Members, and as long as the Ex-Officio member is serving as liaison with the agency at the expense of the member’s own time and means, the cost of the dues for this member will be asbored by the association. In the event that a change in this members status is made with the agency and he/she becomes a salaried liaison social worker a change in dues maybe recommended by the budget committee. After the first year, dues shall be payable on the anniversary date of the association. Dues for any members joining after the anniversary date shall be prorated for the remaining months. If not paid in full within thirty (30) days the member shall be automatically suspended until payment is made.

4)      Representation

No member of the association shall represent this association without approval of the Executive Board.

 Article IV:

1) General and Executive Board Meetings

Unless otherwise ordered by the Executive Board, regular association meetings shall be held at least twelve (12) times a year, proceeded by a meeting of Executive Board, unless otherwise ordered by the President of the Executive Board.

2) Special Meetings

Special Meetings of the general association or special meetings of the Executive Board may be called by the President of the Executive Board.

3) Business Meetings

All business meetings shall be conducted in accordance with an agenda, using Robert’s Rules of Order, revised as a guide for conducting the Meetings.

4)      Quorum

A simple majority of voting members at qualified business meetings shall constitute a quorum for the transaction of all business of the association.

Article V:    

1)      Executive Officers

The elected officers of the association shall be President, Vice-President and Secretary-Treasury, and shall hence forth be known in these By-Laws as Executive Officers.

2)      Term of Office

The Executive Officers shall be elected by the association to serve a term of two years, and shall serve until their successors are elected and installed. Vacancies in any of the Executive Offices are to be filled by appoint of the President subject to the approval of the Executive Board. Half a term shall be considered a full term. No officer shall serve more than one term in the same office. One officer of the Executive Board shall be re-elected into another office for the next term to give a continuity to the Executive Board.

3)      Duties of the Executive Officers

a.       President – The President shall be the chief officer of the association and must be a Foster Parent who is in Good Standing of the association at the time of his or her election. The President’s duties are as follows:

1.      Preside at all meetings of the Executive Board, and at all General Meetings of the Association.

2.      Subject to the confirmation by the Executive Board, appoint the chairman of all committees except the Nominating Committee.

3.      Be a member Ex-Officio, without voting privileges of all committees, except the Nominating Committee.

4.      With the Treasurer sign all contracts and obligations authorized by Executive Board of the General Association.

5.      Subject to confirmation by the Executive Board, appoint legal counsel.

6.      Cast the deciding vote in the event of any tied issue at        Executive Board Meetings or General Association Meetings.

7.      Officially publically represent the association.

8.      Appoint a parliamentarian at his/her discretion.

b. Vice-President – The Vice President shall be the second Officer of the association and must be a Foster Parent who is a member in good standing of the association at the time of his or her election. The Vice-President’s duties are as follows:

1.      It shall be the function of the Vice-President to assume all the duties of the President in his/her absence or in the event of a vacancy in that office.

2.      In the event that the Vice-President shall fill the office of President the Executive Board shall appoint a Vice-President to fulfill the term.

3.      Shall attend all Executive Board and association Meetings.

c.             Secretary – Treasurer

1.      The Secretary’s duties are as follows:

a.             Keep all of the minutes of the Executive       Board and the General association Meetings.

b.            Submit to the President and those others the President might designate a copy of any and all minutes taken.

c.             Keep a record of those present at all Executive Board and General Association Meetings.

d.            Be prepared on call to inform the President of the number of voting members present at any and all meetings of the Executive Board or General association.

e.             Compose all communications as directed and approved by the President, the Executive Board or the Association.

f.             Keep a record of and see that the President has a copy of all correspondence sent and received.

g.            Before each General Meeting furnish each member with a written report of all committee recommendations and a Financial Report.

h.            Attend all Executive Board and association meetings.

i.              Keep file on all grievances and recommendations.

2.      The Treasurer’s duties are as follows:

a.             Be responsible for collecting and safeguarding all funds.

b.            Be responsible for all disbursements of funds. All checks must be countersigned by the Vice-President.

c.             Submit all financial records to the Executive Board for audit on call.

d.            Make regular reports to the General Membership at the General Association Meetings.
e.             Be properly bonded.

(An honorary clerical secretary may be appointed at the discretion of the President either from the Regular or Sponsoring membership. The duties of this secretary are simply to assist in the clerical work of the Secretary-Treasurer. The Honorary Clerical Secretary will not be a member of the Executive Board. If amendment to the By-Laws should be made to divide the responsibilities of Secretary-Treasurer into two separate offices of Recording Secretary and Financial Secretary, the need of an Honorary Clerical Secretary might be alleviated and this appointment could be eliminated.)

Article VI: The Executive Board and Its Committees

1)      Voting members of the Executive Board

a.       The Executive Board shall consist of the Executive Officers, the Standing Committee Chairman and the Ex-Officio Liaison member as stated in Article III, Section 1, Item b, of these By-Laws.

b.      The Executive Board shall have the authority to transact business for the association.

2)      Committees

The Chairman of all committees, except the Nominating Committee, shall be appointed by the President subject to the confirmation of the Executive Board; all Standing Committee Chairmen shall be voting members of the Executive Board, except the chairman of the Nominating Committee, unless the Executive Board shall direct otherwise. At all times the Chairmen must be Foster Parents.

The Committees are as follows:

a.       Budget and Fund Raising

b.       Publicity

c.       Program and hospitality

d.      Exchange

e.       Community Action and Grievance

f.       Youth Participation

3)      Historian

The Historian shall be appointed by the President. He/she will function with the Publicity Committee, possibly serving as Chairman to keep records of happenings and doings of the association (such as taking pictures, notifying newspapers of important events, and saving articles from newspapers, etc.) and that of interest to the association and its purposes.

4)      Grievance Committee

a.       All grievances to be presented to the grievance committee must be presented in writing to the recording secretary at an association meeting.

b.      No grievance will go to the Appeals Board without first having gone through the grievance committee.

5)      Committee Chairman and Members

The Chairman of each committee, except the nominating committee, shall select his own committee members subject to the approval of the Executive Board. The number of members constituting each committee shall be determined by the job description as set up and approved by the Executive Board.

6)      Standing Committee Chairman

a.       Term of Office: The standing committee chairman’s term of office shall be the same as the Executive Officers except for the number of times he can be re-approved to the same chairmanship and that shall be determined in each case by the Executive Board upon recommendation by the President.

1.      Attend all Executive Board and General Association Meetings.

2.      Call Committee meetings as needed and keep all committee members informed between meetings.

3.   Provide the President with a duplicate of all correspondence sent and received.

4.    Keep the Executive Board informed of the current progress  of their committees.

5.  See that a representative attends all meetings of other groups   that pertain to their committee, as approved by the President.

6.  Furnish the President with written reports pertaining to their committee on call.

Article VII: Nominating Committee

Members of the Nominating committee shall serve for a period of two years, from the time of their election until their successors are installed. The nominating committee instructions are as follows:

1)      Three (3) years prior to the end of the association’s second full calendar year, prepare a single slate of the correct number of proposed officers and members of the next nominating committee.

2)      Consider suggestions for the slate from the membership as designated by these By-Laws.

3)      Keep in close contact with the Executive Board.

4)      Give careful consideration to the needs of the association to have at all times responsible and dynamic leadership.

5)      Be certain that all members of the Nominating committee are in good standing and all elected officers are in good standing. The elected officers must at all times be Foster Parents.

Article VIII: Elections and Recall of Officers

1)      The required elective officers and the nominating committee shall be filled by and election held two months before the end of the association’s second full calendar year and every two years thereafter. The nominees shall be proposed by the nominating committee on a single slate. Nominations shall also be accepted from the floor. Elected officers will be installed at the last meeting of the term of office for the outgoing officers.

2)      Recall of Officers

An elected officer of the association can be recalled for the following reasons:

a.       Failure without good reason to attend two consecutive meetings of either the association or the executive board.

b.      Failure to conduct the business of his/her office as set forth in the By-Laws. The executive board is instructed to give cautious deliberation before taking recall action towards any elected or appointed officer.

Article IX: Budget and Finance

1)      Annual Budget

The annual budget for the up coming two years, must be presented to the association for acceptance at the same association meeting that the elections are held.

2)      No executive officer, member of the executive board, or member shall obligate the association beyond the limits of items in the budget as accepted by the association in these By-Laws without specific authority in written form from the executive board. Approved minutes would suffice.

3)      All expenditures over twenty-five dollars ($25.00)  not accounted for in the annual budget must be approved by a majority of the association before such sums can be disbursed.

Article X

This organization is a non-profit organization formed for charitable, educational and scientific purposes, and, therefore, upon the dissolution of the organization, the Board of Directors shall after paying or making provision for the payment of all of the liabilities of the organization, dispose of all the assets of the organization exclusively for the purposes of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as the Board of Directors shall determine. Any such assets not so disposed of shall be disposed of by the District Court of the County of Mecklenburg, exclusively for such purposes, or to such organizations by lapse of time or otherwise, when it has the ownership of or rights to any funds or property of any sort, real or personal or mixed, such funds or property or rights thereto shall not be applied to the purposes enumerated in these By-Laws as approved by a majority vote of the members and the Directors of the organization, or when appropriate and consistent with the article pursuant to law as directed by the District Court of Mecklenburg County. No amendment of the By-Laws of this organization shall ever include any purpose or power to engage in any activity inconsistent with its charitable, educational and scientific organization.

Article X: By-Laws Amendment and Revisions

The executive board may appoint a By-Laws committee consisting of at least five (5) persons who are members in good standing for the purpose of reviewing or amending these By-Laws. The revised or amended By-Laws (if any) must be submitted in writing to the association one month in advance of voting and accepted by the majority of members in good standing.

Article XII: Legal Counsel

Legal Counsel shall be appointed by the President subject to the confirmation of the executive board. All matters involving the interpretation of law shall promptly be refereed to such counsel for opinion and advice.

 Amendment Control Sheet:




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